Operating Procedures Manual

1 - Request for Quotation:

• Received RFQ from various clients defense on the urgency requirements.
• Coordinators will assign reference number and enter to the system.
• Requirements verifications and research.
• RFQ will be forwarded to our vendor base or approved suppliers.

2 - Review Quotes

• Coordinators will verify or review supplier quotes based on client requirements.
• Will make sure that items will be supplied with the necessary documentation such as OEM certificates, FAA, EASA, or any other certificates required by end user.
• Prepare price analysis or breakdown if necessary.
• The best response amount or best price will be loaded in the system as reference to prepare offer to the client.

3 - Client’s Quotation/Offer

• Offer price will be uploaded in the system and prepare final quotation to be forwarded to the clients.
• Quotes will be forwarded to the clients.

4 - Client’s Purchase Order

• Received thru email of fax
• Acknowledge P.O and advise client for the estimated delivery date
• Will be uploaded in the system and prepare vendors purchase order

5 - Vendor’s purchase order

• Coordinators will assign reference number and enter in to the system.
• Purchase order will be created and forwarded to the supplier.

6 - Vendor‘s Confirmation

• Vendor will provide confirmation thru email.
• Following confirmation, vendor is requested to provide sales order or Performa Invoice stating the delivery date.

7 - Vendor‘s Delivery Confirmation

• Vendors will confirm the delivery by providing the shipment AWB number.
• Vendors will provide final invoice copy alonge with the Material Certificates.
• Coordinators will advice the client accordingly and will monitor the movement of the shipment.